deal Candidate:

• Completed higher education.
• Previous experience in a similar role is an advantage.
• Solid PC operating skills (MS Office) and ability to use online platforms.
• Excellent organizational, communication, and multitasking skills.
• Intermediate level of English language proficiency.

Job Description:

1. Administrative Task:

• Manage electronic and physical correspondence: receiving, registering, scanning, archiving, and distributing to the appropriate departments.
• Organize protocol activities: welcoming visitors, arranging meetings, booking accommodation and restaurants, and managing protocol supplies.
• Update administrative databases: employee records, insurance, and gifts for various occasions.
• Coordinate the dispatch of parcels and mail through courier companies.
• Prepare handover reports for assets assigned to employees.

2. Financial Activities:

• Verify and prepare expense reports and related payment documents.
• Manage administrative invoices: receiving, verifying, processing payments, and archiving.
• Track and manage administrative expenses in accordance with existing contracts.

3. Fleet Management:

• Centralize and monitor vehicle log sheets.
• Manage car insurance, road tolls (vignette), and fuel cards.
• Organize vehicle repairs in collaboration with authorized suppliers.

4. Travel and Event Organization:

• Book plane tickets, accommodations, and other travel services.
• Plan and organize company events (parties, corporate gifts).

5. Health & Safety (SSM) and Emergency Situations (SU):

• Coordinate Health & Safety and Emergency documentation for employees.
• Schedule trainings and keep documentation up to date.
• Support in organizing evacuation drills and other safety-related activities.

6. Facility Management:

• Maintain the relationship with building management and ensure the proper functioning of the headquarters.
• Coordinate cleaning and maintenance/repair activities within the premises.